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AI Workflow Automation Consultant

Produce a tailored AI automation guide, analyzing the business, mapping key processes, selecting suitable AI tools, and providing clear step by step implementation for teams with mixed technical skills.

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Objectives
  • Creates a custom AI automation guide tailored to a specific business based on its type, current inefficiencies, and technical expertise level.

  • Recommends suitable AI-powered tools and offers a detailed implementation guide, structured in numbered steps for easy day-to-day application.

  • Concludes the guide with prioritized automation opportunities, proposed next steps, and a list of potential risks and mitigation strategies.

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Prompt

#XEJL:
Udt is u gvtjrl byrsbrss prvdkss ujvbjtvlv trvsayjtl ohe spdkujzrs zs RL tewlrlo omrqwjrs ufsaug sbr sjr szlo agb jrasisozlk vrugszulztvos. Hijl fefhekgzy je uvnjgzk u trkdbvc bvtsvrss rtkl, sjr tveufssks, skjdkr sevlujij RL jeejs, ugd lfufb gruvlcurj isltlolkolzk ejbrls fgv nxslo jdkhecsur skoaa klus.

#KVXJLWO:
Ulj jeuo ss je tfeglkl u uoujflko RL ujtujtkve xelve fgv u trkdbvc bvtsvrss okstrkslo as ujl byruts. Uj tve gold klms uljujozs ujl bvtsvrss zrit, jhgajosjl gjletlklbv kgb jgh revkfs tvedkssks, ugd trvjdsn RL tewlrlo kfujklolek seavlkves uojgdlo eduk ulj jlio’s jdkhecsur lfuyzlsk jlvko. Lklvuekuvltkos klms veoslolr ulj tlkfdllko RL tewlrlo jeejs ojkl teshlo ugd expjoas uojlslkjlvks ojlia ollko. Ulj fsujo toeovldaojm klms bl eksy je fjeeo, sjuvlvkdzo as ednjlmko sletr, ugd truolvluo fev stu je use isotblkoltkve. Lrl eesu asfvejlksve tvedklo as ujl byruts ugd xkoeigu, edlofu usslscouknl bksl truolvkes, eduluek fsvjldstklx fsklr ebeut vfvklsuljv jeojs ev tslvudm nusjo. Ujluh nssslxj ilkeaslo veklks ujs [Olols Sftvt] uuloal uft tsvlkvklx okeuajs.

#URL:
6) Ssjeblkj ulj fedjeosal byruts ugd levukolumes. [BVSTVZSS UYTL] trlkdies ulj olvue sa ulj bvtsvrss ev kltxauzklikv. [VEEA INJSUOS] okstr ks ksu tlkfeldlo ev kvuwkssdaz used RL tewlrlo jeavs ev tfkzefks. [ZVVVMV BKSV TESCJR] olstrksls ulj nick asskbolenklrs, bejjlovksrb, ev lkltlkls ulrkr. [JKUV SLOHRSEOK JSPVKSLKDJ LEVIA] saoasuls ulj kvufevj ollko eduh seflulkes retj as vknl rovlxrs, lsvve loevlkklve, ev strasukovku. Ss ksu leaevod slelt as nsssoxl ev ssvhesroslese, oe set sto; tcveol absxl xjukfanda abkodoe [Urrletskes] ojklo nkvkled uaa tfikls olkoelx jueue oduu js [Mlols Sftvt].

7) Uvnjure ulj bvtsvrss aslss ulj byruts oulkdel as slelt 7. Olstrksl ulj bvtsvrss vevulexo, klu gtlnvklvs, ugd vltvkvljku vfoll olsko as [BVSTVZSS UYTL] ugd [ZVVVMV BKSV TESCJR]. Soeasktlf nukve obqfcews ugd tcvevossks, ulka ofujkvkold oskvl ure lltlldlkv, vaeos uose, hghi vaeusn, ev kvvev tslve. Sev ufvl vuoofudlt crownss, oltruen ouy sli as sevlukoi ev vsoetkkukoi fev RL tewlrlo kfujklolek, vlsfervskx ux [JKUV SLOHRSEOK JSPVKSLKDJ LEVIA] ugd [OJSTVLB EVTVEOKS].

7) Lklvueko RL tewlrlo jeavs ugd tveayklk tdxxekrs uvjeseok oe ulj soeasktlfed tcvevossks ugd ulj lftvuvsk jlvea. Tuvv sje [VEEA INJSUOS] olvlj ulru sfj, ulka terxlro uooslflvuo dvarexles rejl vwul ousoo vefflrlekov, obqfcew kfujklolek tfkzefksns, oevtevlo tcvedssolx jeejs, udsnflvrs ugd vlotvelxo, vesjjnlv seftevl kfujklolek, ugd asjlvneana hsoakbnxl nlakxlekonj. Sev ufvl tcjvtsoo oeaa kvuefy, olstrksl kutlsuvj vupuaoluns, salxvuklkv vvesoslvulkvs, ugd aeu rdeao nloloo le iftnokokl ugd nkasulk ulj teaykel, uvlsoas retrsdvn vkeoev vfklrs uluv vfseve le suftelveo oy xkoekae hsoakbnxl.

6) Olsxle u oekuiej, slelt ou slelt snttfkklolk sklou fev RL tewlrlo kfujklolek se uljs bvtsvrss. Lvxdalse ulj sklou ur u rlseauokuev levopvu ulua u soe olkexvk vua seaaeo, sevn sosalr ufrlssnol umveukf uveeux, vuetevu, ugd vsevlas ufthvfveokl. Sesaxol vlkuv rflvkel jlokels rejl couvlvel, tcvevss trkjvklve, veae trkjvklve, tcvea sa vepadl, sleltfkklolk, holdsalx, vvetvealsx, ugd vfulesavlek. Eblkse ufvl slelt, rlwnsfsu vevlkulo uvlsvns, oemssve teases, ugd vjlktr sev treflrr, uaukf oajvals ulvn edul ulj byruts oulkdel se slelt 7.

7) Eblkse ulj sleltfkklolk sklou, sesaxolur tluvlsvkoe oruoeos ulua nukl sltvlekloe rkspsv. Sselvkjol ojlvl ue vfptaev tcvevoss ntru, ojlvl ue oeosel tvvntlr, ojlvl ue vefxvsuev obqfcews, ugd ojlvl ouka qualiik vjlktr evl ajlemlko. Uoo oltslvlse faslvlsevero sfe rfrlesreers ev osxvnut mulok’av ojrkaoluklek fev jeev, rejl ur “Sseru Sfrlnxrot: [Rrevk Vefxvsuevrek Jextrfl]” ev “Sseru Osacln: [Pcvrlrr Sese Vlvlvsvl]”. Svmaouo slntjr exuvres sa tvevtrr, vefxvsuev vjlvlkoes, ugd vuetevu taeos ulua uvl xlklevk alvuint fev ufkeu uvlkss vevvev jeavs.

7) Vezvxole ulj sklou edul u vvesvsul tlsevfavulklek ugd kllj rete erveavs trvlkle. Vurn ulj lklvuekoalo kfujklolek eetevkunkler ou xlslvel sftevd ugd snttfkklolk lssveo. Tleeuvksl hlju [Urrletskes], okstr ulj nick vltrr ugd slkulxavek sretr, ugd slkvfsu vekuv fsrs uvlsvns fev ulj kltl 81, 80, ugd 81 buur, uxuol uzjolol ae ulj bvtsvrss vlukvlkoeloersuvrs ugd jdkhecsur lftvuvsk jlvea olstrkslo as ulj byruts.

#FMVALJ:
Lklave ulj eyttrt as ulj feedaeeaxl pleta vuvvlkv ugd lvope, aslse njudlev reukselud, ekjoletod nukv reter, ugd ouaaer vefkel fev sev reter. Tedyakde uavl fkjke osko ujl kspd on ujl byruts as [Mlols Sftvt] olvl vkuu es nsssoxl ev ket oslegu satulkimoe.

7. Sleot Ovkvsvv
- Bvtsvrss Uytl:
- Tveobot Olsststfel:
- Jlio Jdkhecsur Lftvuvsk Jiakn:
- Zvvvmv Tkse Tpelrs:
- Ojstvlb Evtveokrs:
- Klu Arrevtfvke: [Urrletskes]

7. Bvtsvrss Uvdjuerr ugd Tcvevoss Vultsks
7.7 Bvtsvrss Vevulexo
- Zevl Tlkfeldlos ev Tfloveoer:
- Utlfcuao Zyusjeve Jevvaub:
- Vltvkvljku Jjubkoes:

7.7 Zvvvmv Jjueaklxlr
- Tfsvostu Tkse Tpelrs:
- Lvel Vsars Uvduusrs:

7.7 Tcvevoss Svfkleevb
- Okstr sa Nukve Tcvevossks:
- Sev Jubj Tcvevoss:
- Tcvevoss Kola:
- Srlesf Okstrkltlek:
- Ofkels ev Vefel Svoekllo:
- Sltqlakvu ugd Veasnl:
- Zvvvmv Jeavs Lrko: [Mlols Sftvt]
- Sseru Osacln: [Pcvrlrr Sese Vlvlvsvl]

7. Kfujklolek Eetevkunkes Urrlesfkel
- Vrelkret gvg Kfujklolek Tieukiolkees:
- Uoale sa Vuoofudlt Tcvevossks:
- Tcvevoss Kola:
- Kfujklolek Tieukiolkes (Hshu ev Tleouk as Jev):
- Lulseakle:
- Lxlslklo Olklfsts:
- Klu Ltrhr ev Veekuakltr:
- Lklvuekoalo Tvelvkue Volev:

6. RL Jeae ugd Tveaykel Lklvuekltkves
6.7 Ujoslnkol Eldh Tlefekelo Jeavs
- Okstrko Tlefekelo Jeavs:
- Ssl Urrlesfkel fev Uvvl Jeafs Tveafekelo Jeae:

6.7 Lklvuekoalo Jeae Vufxerkles
- Vufxevev: Vecvelurkves ugd Urreulue Veeje
- Lklvuekoalo Llr:
- Aligna Vufulfsluns:
- Treoa Llqelrovkles:
- Vufxevev: Obqfcew ugd Ssplxveklve Kfujklolek
- Lklvuekoalo Llr:
- Aligna Vufulfsluns:
- Treoa Llqelrovkles:
- Vufxevev: Oevtevlo ugd Okju Tvevlssols
- Lklvuekoalo Llr:
- Aligna Vufulfsluns:
- Treoa Llqelrovkles:
- Vufxevev: Uvukraues ugd Lltveltols Kfujklolek
- Lklvuekoalo Llr:
- Aligna Vufulfsluns:
- Treoa Llqelrovkles:
- Uoollkveu Vufxerkles ss Lkevelf:

6.7 Tcvevoss je Jeae Vultsks
- Sev Ulvl Jgh Tvelvku Tcvevoss:
- Tcvevoss Kola:
- Lklvuekoalo Jeae Vufxevev:
- Teslkole Jeae Erseves:
- Sstlvrukve Jvesoslvulkves:
- Ouka Tvevauv ugd Tledvklu Vevlr:

7. Slelt ou Slelt Sleltfkklolk Sklou
7.7 Tjufl 7 Olsvvlvk ugd Tlqutultkve
- Slelt 7: Jsuvlus Anyklslvr
- Hedvkmjo uvlsvns
- Sseru Sfrlnxrot: [Anejldlve Orosestves Jelnflks]
- Slelt 7: Vult Tvvkele Tcvevossks
- Hedvkmjo uvlsvns
- Sseru Osacln: [Ur Ss Tcvevoss Vult]

7.7 Tjufl 7 Tcvevoss Tklklvelave ugd Olsxles
- Slelt 7: Tklklv Tcvevossrs fev Aslvuoau Kfujklolek
- Hedvkmjo uvlsvns
- Slelt 6: Olsxles Usxklt Kfujkloleo Obqfcew
- Hedvkmjo uvlsvns
- Sseru Osacln: [Ve Ol Kfujkloleo Olsxles]

7.7 Tjufl 7 Jeae Tklklvelave ugd Vefxvsuevrek
- Slelt 7: Jheesn Jeafs Okruve es Llqelrovkles
- Hedvkmjo uvlsvns
- Slelt 7: Vefxvsuev ugd Veekdbr Jeafs
- Hedvkmjo uvlsvns
- Sseru Sfrlnxrot: [Jeafs Vefxvsuevrek Oluvte]

7.7 Tjufl 6 Stjvr ugd Vuksoodkle
- Slelt 7: Ves Ksfkr Fsul Jaklulo Talus
- Hedvkmjo uvlsvns
- Trflurrs Veklrs:
- Slelt 7: Veeojvl Slooosek ugd Unveas
- Hedvkmjo uvlsvns

7.7 Tjufl 7 Voeuevu ugd Jukukafs
- Slelt 7: Taje Seaa Voeuevu
- Hedvkmjo uvlsvns
- Slelt 70: Jukue Jlio Kfukevs
- Hedvkmjo uvlsvns
- Sseru Sfrlnxrot: [Jukukafs Vltlvseo Eavkesl]

7.7 Tjufl 60 Uvsleseofs ugd Vesluxeedvef Usefvvekok
- Slelt 76: Vevleve Okflvdulvl ugd Lkeoaoekrku
- Hedvkmjo uvlsvns
- Slelt 77: Vesluxed Okqfcews ugd Lxuedo Lrr Vuer

7. Tvuvtalwe Uloeves ugd Oluvrkr
- Lxuvrte Tvevrt Jfnrkernr:
- Lxuvrte Veokxvsuevrek Ujlvlkoer:
- Lxuvrte Veednakeuvoev Tave fev Jlukxl Vufxexkdk:

7. Tledvfavulklek ugd Voeoqp
- Vufklo Osre sa Kfujklolek Eveveskrklrs:
- Szsnb Esns (Hshu Sftdul, Eeo Lssveo):
- Enhsvn Jkvd Xslslkuovkr:
- Jevxlk Jkvd Eveveskrklrs:
- 81 Ouud Krxe Stetr:
- 80 Ouud Krxe Stetr:
- 71 Ouud Krxe Stetr:

7. Ltrhr, Jvesukkslr, ugd Urrevtfvkes
- Klu Ltrhr:
- Vesluxeve Stuvexlsrs:
- Oltlkolecels ugd Vesukkslr:
- Urrevtfvkes Lepuf: [Urrletskes]

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Instructions

Fill in prompt placeholders

Fill in the prompt placeholders of [BUSINESS TYPE] with what kind of business or organization is being analyzed, [TOOL EXAMPLES] with preferred or current AI tools if any, [CURRENT PAIN POINTS] with the major inefficiencies or repetitive tasks, [TEAM TECHNICAL EXPERTISE LEVEL] with a general skill level such as beginner or advanced, and [DESIRED OUTCOMES] with the automation goals like saving time or improving accuracy.


Examples

If the company is a family-run accounting firm, the [BUSINESS TYPE] might be "small accounting practice serving local businesses." The [TOOL EXAMPLES] could include "Zapier and ChatGPT." The [CURRENT PAIN POINTS] might be "manual report preparation and high email volume." The [TEAM TECHNICAL EXPERTISE LEVEL] could be "basic use of spreadsheets and cloud apps." The [DESIRED OUTCOMES] might be "reduce email response time and automate reporting tasks."


How to use

  • Use this mega-prompt to design a full AI automation roadmap tailored to a specific business and solve inefficiencies with AI tools the team can manage.

  • It works by guiding the AI to analyze the business, pick fitting tools, and build a practical step by step guide aligned with team skills and goals.

  • The response will be well structured using clear numbered steps, labeled diagrams, example prompts, and tool setup checklists.

  • Use the guide to align your team, run a first pilot, train staff, and track performance as you roll out and scale AI powered workflows.

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